Your patient records

Why your records matter more when treatment is abroad

When all of your dental care happens down the street, your records tend to look after themselves — they sit in one local practice's system. When treatment is carried out in Antalya and your follow-up care happens in New York, the documentation becomes the thread that connects the two. A local dentist who did not place your implants needs to know precisely what was done, what was used and where, in order to service the work, treat a problem, or support a warranty claim. That is why Taki Dent provides a complete written record after treatment, and why we encourage every patient to keep organized copies of all of it from the day they receive it.

The documents you receive after treatment

After your treatment is completed, Taki Dent provides a set of written documentation covering what was done, what was used, and how to look after it. For a typical implant, crown, veneer or full-arch case this includes:

• An itemized invoice — a line-by-line breakdown of every procedure carried out and what each cost, in US dollars, rather than a single lump sum. This is your financial record and the basis of any insurance reimbursement request.
• A written treatment summary — a plain account of the treatment performed, the sequence of visits, and the clinical outcome at the point you left the clinic.
• The specific teeth treated, by tooth number — noting exactly which teeth were involved, using standard tooth notation, so there is no ambiguity about what was done where.
• An implant passport — for implant cases, a record of the brand, model or system, and individual lot number of each implant fixture placed in your jaw.
• Implant brand, model and lot information — captured in the passport above, this identifies the exact fixtures used (for example a named Straumann or Nobel Biocare system) so any future clinician can match parts and components.
• Crown, bridge and restoration material details — what your restorations are made from (for example a named Ivoclar Vivadent zirconia), shade and specification, which matters for repairs and for matching future work.
• X-rays and scans — the radiographs and, where taken, the CBCT and intraoral scan data captured during planning and treatment.
• A medication list — any medicines prescribed or recommended around your treatment, such as antibiotics or pain relief, with dosing guidance.
• A surgical report where applicable — for implant placement, extractions, bone grafting or sinus lifting, a record of the surgical procedure performed.
• Your warranty document — the written, limited warranty terms for your treatment, setting out what is covered, the conditions you must meet, and what is excluded.
• Aftercare instructions — written guidance on caring for the treatment as it heals and long term, including cleaning technique for implants and full-arch restorations.
• Emergency contacts — who to reach for clinical questions relating to your treatment, alongside the reminder to use local New York care for anything urgent.
• A follow-up schedule — the recommended control and check-up timeline, some of which can be done locally in New York and some of which may be part of a planned return visit.

Not every case generates every document — a single crown will not produce a surgical report, for instance — but the principle is the same across the board: you leave with a written, itemized account of what was done and what was used, rather than having to reconstruct it later from memory.

How to access and request your files

Your core documentation is provided to you at or shortly after the completion of treatment. If you later need a further copy — because a local dentist has asked for it, because you are preparing an insurance claim, or simply because you have misplaced your own copy — you can request it. The simplest route is to contact us, and with your consent we help arrange the request with Taki Dent's administrative team on your behalf, so you are not navigating an overseas records request cold. We can also help make sure a request goes to the right place and comes back in a usable format. You can start that conversation the same way you would any other — through our consultation form or by getting in touch with our Brooklyn office.

How long records are kept

Taki Dent retains patient treatment records in line with its record-retention obligations, so a request months or years after treatment is normal and expected rather than a problem. That said, the most reliable copy of your records is the one you hold yourself. We strongly recommend keeping your own complete set — ideally both a printed copy and a securely stored digital copy — so that your itemized invoice, treatment summary, implant passport and imaging are always within reach when a local dentist, an insurer or a warranty question calls for them. Records you control are records you can produce instantly.

Sending records securely to a US dentist for local follow-up

Most day-to-day follow-up after treatment abroad happens at home in New York — routine check-ups, cleaning around implants, and general maintenance — and a local dentist does that job far better when they have your full records in front of them. When you want your treatment details and imaging sent to a US dentist, we help coordinate that transfer with your consent. The important point is how it is done: health imaging and treatment records are shared through a secure, access-controlled method — not scattered across uncontrolled email threads or WhatsApp messages. Radiographs, scans and clinical details are sensitive health information, and they are handled accordingly, so your local dentist receives a complete, trustworthy record without your data being exposed along the way. Our aftercare and warranty page explains how this documentation also underpins any future warranty claim, and our Taki Dent, Antalya page covers the equipment and materials behind the records themselves.

Keeping your paperwork organized

A little organization at the start saves a great deal of effort later. Keep everything together — the itemized invoice, treatment summary, tooth-by-tooth notes, implant passport, material specifications, imaging, medication list, surgical and warranty documents, aftercare instructions and follow-up schedule — in one clearly labeled physical folder and one secure digital backup. Bring the relevant parts to your first local check-up so your New York dentist knows exactly what was placed and where. If you ever need to make a warranty claim, the process is, at heart, a documentation exercise: being able to show what was done, when, and that you met the stated aftercare conditions. Patients who keep their records in order have a straightforward time of it; patients who don't spend far longer chasing paperwork after the fact.